---
title: Videosign for Notary Services
description: Digital signing for legal services. Secure, compliant workflows with video evidence, audit trails and support for conveyancing and notarisation.
---

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# Digital signing and identity verification for UK Notaries

# Secure, audit-ready digital signing for legal teams

Qualified Electronic Signatures (QES), video meetings and identity verification in one secure platform.

[Book a notary demo](https://info.videosign.co.uk/book-a-demo?hsLang=en)

## A simpler way to manage electronic signing

Videosign helps notaries simplify electronic document signing and remote client interactions, with Qualified Electronic Signatures (QES) and additional video evidence to support a trusted, well-documented process.

![meet](https://info.videosign.co.uk/hubfs/meet.svg "meet")

## Step 1: Meet clients and verify ID

Meet clients through a secure video call, review documents and conduct identity verification checks to support your notarial process.

[Meeting Room](https://info.videosign.co.uk/meeting-room?hsLang=en)

![sign](https://info.videosign.co.uk/hubfs/sign.svg "sign")

## Step 2: Review documents and sign

Guide clients through documents and capture electronic signatures during the same meeting, with Qualified Electronic Signatures, notarial seals and stamps.

[Signatures](https://info.videosign.co.uk/electronic-signatures?hsLang=en)

![audit](https://info.videosign.co.uk/hubfs/audit.svg "audit")

## Step 3: Retain sealed, audit-ready evidence

Access signed and sealed documents, timestamped audit trails and video evidence to support your notarial records.

[Audit Trail](https://info.videosign.co.uk/audit-trail?hsLang=en)

## Support modern notarial practice

Notarial work depends on trust, identity and confidence in the authenticity of documents.

As more transactions involve electronic documents and clients in different locations, notaries need technology that supports their professional responsibilities without introducing unnecessary complexity. 

With Videosign, Notaries can manage the full process in one secure, compliant platform.

---

Whether it’s completing a conveyancing matter, witnessing a document, or managing regulated client interactions, the process remains consistent, traceable, and compliant.

![Videosign Complete Doc](https://info.videosign.co.uk/hubfs/Videosign%20Complete%20Doc.svg "Videosign Complete Doc")

- Verify client identity using integrated verification options
- Meet clients remotely and review documents together
- Capture electronic signatures, including QES where appropriate
- Retain timestamped audit trails and video evidence

- **The Result:**
  
  A simpler process for clients, with clearer supporting evidence for the notary.

[Book a Notary demo](https://info.videosign.co.uk/book-a-demo?hsLang=en)

## How Notaries can use Videosign

## Electronic notarial acts and documents

Supports electronic signing and document authentication workflows with the appropriate level of signature assurance.

- Use QES where required or appropriate for the document
- Review documents with clients before signing
- Retain signature validation information and supporting evidence

- ##### **For example...**
  
  A notary preparing an electronic notarial act can use Videosign's QES capability as part of the signing workflow, alongside the relevant notarial formalities.

![property](https://info.videosign.co.uk/hubfs/property.svg "property")

![signature](https://info.videosign.co.uk/hubfs/signature.svg "signature")

## Remote client meetings and signing

Make it easier to work with clients who cannot attend your office in person, where remote appearance and signing are appropriate.

- Conduct video meetings and document signing in one platform
- Verify identity and review documents during the interaction
- Capture additional evidence of the signing process

- ##### **For example...**
  
  A client overseas can meet with their UK notary, review a document and complete an electronic signature during the same online session, subject to applicable requirements.

## International and commercial documentation

Support electronic signing workflows for business clients dealing with cross-border transactions.

- Meet clients and discuss documents remotely
- Use electronic and digital signatures with appropriate assurance
- Maintain a clear record of the interaction and signing process

- ##### **For example...**
  
  A business client requiring notarised corporate documentation for an overseas transaction can complete suitable elements of the process electronically, where accepted by relevant authorities.

![video call](https://info.videosign.co.uk/hubfs/video%20call.svg "video call")

## Why choose Videosign for your Notarial work?

## Videosign gives Notaties the tools to manage signatures, evidence and records with confidence - without unnecessary complexity.

## ![flexible](https://info.videosign.co.uk/hs-fs/hubfs/flexible.png?width=65&height=65&name=flexible.png)

## Flexible signature assurance

Use Simple Electronic Signatures (SES) as standard, or add identity verification options to support Advanced (AES) and Qualified (QES) where required.

## ![timestamp](https://info.videosign.co.uk/hs-fs/hubfs/timestamp.png?width=65&height=65&name=timestamp.png)

## Clear timestamped audit trails

Every signing journey is captured in a timestamped, tamper-evident audit trail, providing a clear, easy to understand record for review and file management.

## ![video evidence (1)](https://info.videosign.co.uk/hs-fs/hubfs/video%20evidence%20(1).png?width=65&height=65&name=video%20evidence%20(1).png)

## Video and transcript evidence

Hold secure, browser-based video meetings with automated recordings and transcription summaries for where additional context or reassurance is needed.

## ![sealed doc](https://info.videosign.co.uk/hs-fs/hubfs/sealed%20doc.png?width=65&height=65&name=sealed%20doc.png)

## Sealed document integrity

All signed documents are protected with a Qualified Electronic Seal, helping to preserve integrity and detect any changes after signing.

## ![witness](https://info.videosign.co.uk/hs-fs/hubfs/witness.png?width=65&height=65&name=witness.png)

## Electronic document witnessing

Host video meetings where participants can sign and witness together, with the activity recorded as part of the audit trail.

## ![repeatable](https://info.videosign.co.uk/hs-fs/hubfs/repeatable.png?width=65&height=65&name=repeatable.png)

## Repeatable notarial workflows

Create reusable document templates and standard workflows to reduce admin, improve consistency and support high-volume work.

## Compare signature types

Different documents and transactions call for different levels of signature assurance.

Videosign supports Simple Electronic Signature (SES), Advanced Electronic Signature (AES) and Qualified Electronic Signatures (QES), allowing the appropriate approach to be selected for the transaction.

| **Feature** | **SES** | **AES** | **QES** |
| --- | --- | --- | --- |
| Best for | Everyday agreements and approvals | Regulated processes requiring additional assurance | High-value and high-risk transactions |
| Level of assurance | Standard | Enhanced | Highest |
| eIDAS-compliant |  |  |  |
| Identity verification | Optional | Required | Required |
| Audit trail included |  |  |  |
| Video recording included |  |  |  |
| Suitable for regulated processes |  |  |  |
| Suitable for high value transactions |  |  |  |

 

## New to Qualified Electronic Signatures?

Choosing the right level of electronic signature isn't always straightforward.

Our free guide explains the differences between SES, AES and QES, when each should be used, and how organisations are reducing risk with higher levels of assurance.

 Download the Guide

![guide](https://info.videosign.co.uk/hubfs/guide.png "guide")

## See how Videosign works for your notarial practice

Whether you're already using electronic signature technology or exploring new ways to work with clients remotely, we'd welcome the opportunity to show you what's possible.

Book a short demonstration focused on your notarial workflows, including QES, identity verification, video meetings and the supporting audit trail.

[Book a Notary demo](https://info.videosign.co.uk/book-a-demo?hsLang=en)

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