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Secure, audit-ready digital signing for legal teams

Secure, auditable digital signing for modern legal teams

Designed for regulated legal workflows, Videosign combines identity verification, video meetings and digital signing in one compliant platform.

A simple workflow

Complete matters confidently with a flexible process for meetings, signing and clear evidence at every step.

meet

Step 1: Meet clients remotely and securely

Hold secure video meetings with recorded evidence to discuss terms, provide advice and complete documents.

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Step 2: Guide clients through signing

Sign documents during the meeting, or send them directly for signing when no meeting is required.

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Step 3: Store sealed, audit-ready evidence

Every signed document is sealed and includes a timestamped audit trail with video evidence, ready for review.

How legal professionals use Videosign

For legal teams, it’s not just about sending documents for signature - it’s about ensuring every interaction is secure, compliant and properly evidenced.

With Videosign, firms can manage the full process in one secure, compliant platform.

Whether it’s completing a conveyancing matter, witnessing a document, or managing regulated client interactions, the process remains consistent, traceable, and compliant.

Videosign Complete Doc

  • Verify identity and perform relevant AML and regulatory checks

  • Meet clients remotely and capture a clear record of the interaction

  • Complete and sign documents during the meeting, with QES available where required

  • Capture a timestamped audit trail with video evidence for every interaction

  • The Result:

    Faster turnaround times, fewer delays and greater confidence that every step is properly evidenced.

Use cases for legal teams

Conveyancing & property transactions

Reduce delays by bringing identity verification, client meetings, document signing and audit evidence into one streamlined process.

  • Meet with clients remotely to review contracts and complete signing in one session
  • Use Qualified Electronic Signatures (QES) where higher assurance is required
  • Automatically generate a timestamped audit trail with video evidence for each transaction
  • For example...

    A conveyancer can share and review contracts with a client on a video call, capture signatures (QES) in the same session, and store a full audit trail for compliance.

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signature

Witnessing and executing legal documents

Support the execution of deeds and other documents requiring clear evidence, without in-person meetings.

  • Conduct secure video meetings with clients, witnesses or third parties
  • Capture video evidence of the signing process to support witnessing requirements
  • Produce a sealed document with a full audit trail to support record-keeping
  • For example...

    A legal professional can oversee the signing of a document remotely, ensure all parties are present, and retain a secure, timestamped record of the process.

Client onboarding & regulated interactions

Standardise how you manage client agreements, consents and regulated processes while maintaining a clear, compliant record.

  • Send engagement letters and agreements for secure digital signing
  • Add identity verification and relevant AML and regulatory checks where higher assurance is needed
  • Maintain a consistent audit trail across all client interactions and approvals
  • For example...

    A firm can onboard new clients by sharing engagement terms, capturing signatures digitally, and storing a complete audit trail without printing or scanning.

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Why legal services choose Videosign

Videosign gives legal teams the tools to manage signatures, evidence and records with confidence - without unnecessary complexity.

flexible

Flexible signature assurance

Use Simple Electronic Signatures (SES) as standard, or add identity verification through integration partners to support Advanced (AES) and Qualified (QES) where required.

timestamp

Clear timestamped audit trails

Every signing journey is captured in a timestamped, tamper-evident audit trail, providing a clear, easy to understand record for review and file management.

video evidence (1)

Video and transcript evidence

Hold secure, browser-based video meetings with automated recordings and transcription summaries for where additional context or reassurance is needed.

sealed doc

Sealed document integrity

All signed documents are protected with a Qualified Electronic Seal, helping to preserve integrity and detect any changes after signing.

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Electronic document witnessing

Host video meetings where participants can sign and witness together, with the activity recorded as part of the audit trail.

repeatable

Repeatable legal workflows

Create reusable document templates and standard workflows to reduce admin, improve consistency and support high-volume legal work.

See how Videosign works for your legal workflows

Book a short, tailored demo to walk through your use case and see how Videosign fits into your process.

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