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Secure, auditable digital signing for modern legal teams

Secure, auditable digital signing for modern legal teams

Bring client meetings, digital signatures and audit-ready evidence together in one simple workflow - designed for conveyancing, notarisation and regulated legal work.

A simple, auditable legal workflow

Complete matters confidently with a flexible workflow that supports both live meetings and document signing - with clear evidence at every step.

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Step 1: Meet clients remotely and securely

Hold video meetings with recorded evidence to support advice, virtual witnessing or signing.

Digital Sign Navy

Step 2: Guide clients through signing

Sign documents live in-meeting, or send directly for simple signing when no meeting is required.

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Step 3: Store sealed, audit-ready evidence

Every signed document includes a timestamped audit trail, with video evidence, ready for review.

Use cases for legal teams

Faster, clearer conveyancing workflows

Reduce delays and chasing by bringing client engagement, document signing and evidence into one streamlined process.

  • Meet and sign in one session

    Hold secure video meetings for client discussions, with the option to sign documents live on screen during the meeting.

  • Send documents for signature

    Where a meeting isn’t required, send documents directly to clients for guided, browser-based signing.

  • Keep progress visible

    Keep track of document signing status and send instant reminders to keep matters moving.

  • Store evidence with confidence

    Each signed document is protected with a seal and includes a timestamped audit trail, ready for review.

See how Videosign fits into a conveyancing workflow.

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Supporting notarisation workflows

Videosign provides the tools used by notaries and legal professionals to manage meetings, signatures and evidence as part of a notarisation process.

  • Secure remote meetings

    Conduct browser-based video meetings with clients, witnesses and third parties.

  • Digital signing

    Documents can be signed live on screen or sent for signing directly, depending on the requirements of the matter.

  • Flexible assurance

    Optional identity verification can be added through integration partners to support higher assurance requirements.

  • Clear evidence output

    Signed documents are delivered with a timestamped audit trail and electronic seal to support record-keeping.

Talk to us about notarisation workflow support.

Everyday legal work, made simpler

From routine agreements to internal approvals, Videosign helps legal teams standardise repeatable work without adding friction for clients.

  • Client agreements and consents

    Send documents for signing quickly, without printing, scanning or posting.

  • Internal approvals

    Use signing workflows for internal authorisations and governance processes.

  • Repeatable processes

    Templates help teams apply the same structure and standards across high-volume work.

  • Accessible for clients

    No downloads or logins required for signees - clients can sign anywhere, anytime.

Explore everyday legal workflows.

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Why legal services choose Videosign

Videosign includes the features legal teams rely on to manage signatures, evidence and records with confidence - without adding unnecessary complexity.

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Flexible signature assurance

Use Simple Electronic Signatures as standard, or add optional identity verification through integration partners to support Advanced Electronic Signatures where required.

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Clear timestamped audit trails

Every signing journey is captured in a timestamped, tamper-evident audit trail, providing a clear, easy to understand record for review and file management.

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Video and transcript evidence

Hold secure, browser-based video meetings with automated recordings and transcription summaries for where additional context or reassurance is needed.

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Sealed document integrity

All signed documents are protected with a Qualified Electronic Seal, helping to preserve integrity and detect any changes after signing.

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Electronic document witnessing

Host video meetings where participants can sign and witness together, with the activity recorded as part of the audit trail.

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Repeatable legal workflows

Create reusable document templates and standard workflows to reduce admin, improve consistency and support high-volume legal work.

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